Administrative Assistant Job Description Sample

This Administrative Assistant sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and job requirements.

Job Title: Administrative Assistant

Administrative Assistant Job Purpose:

Administrative Assistants offer administrative support to key members of a company's business operations. Professionals working in this occupation are often assigned a manager or other employee of responsibility. Their job is to handle all clerical tasks for that person so that they may focus on their core job function. For instance, an Administrative Assistant may answer phones, return emails, type dictated letters, greet and help customers or other staff members when they enter the office, file documents, and provide research for a designer so that they can focus their day on designing. Administrative Assistants have a varied and often high-pace job environment. As such, professionals in this position have to be able to handle multiple tasks at once, budget their own time well, interact professionally with all members of a company, and be very good communicators.

Administrative Assistant Job Duties:

  • Answer telephone and direct calls as appropriate
  • Receive and respond to email messages
  • Schedule meetings
  • Develop reports as requested
  • Perform research as needed
  • Maintain filing system
  • Act as communication relay, making sure all parties receive necessary information and that this information is accurate
  • Make travel arrangements
  • Create and reconcile the expense reports

Administrative Assistant Skills and Qualifications:

Understanding of office management systems, Administrative experience, Strong time management skills, Knowledge of general administration procedures, Ability to multitask important, Problem-solving skills, Strong organisational skills, Written communication skills, Strong attention to detail, Verbal communication skills, Ability to deal with all members of an organisation, Professional and friendly demeanour, High school diploma required, Two-year degree in office management, business administration, or related field preferred

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