Office Manager Job Description Sample

This office manager sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and requirements.

Job Title: Office Manager

Office Manager Job Purpose:

Manages general office procedures to ensure processes and duties in the office flow efficiently. Maintains clear records on office expenses by managing invoices and ordering supplies based on the office budget.

Office Manager Job Duties:

  • Reception duties, including answering incoming calls and scheduling appointments
  • Follows up on phone calls and contacts as appropriate
  • Answers general emails and postal correspondence with customers and suppliers
  • Books meeting rooms
  • Processes expenses and invoices
  • Creates budgets and orders office supplies
  • Files and archives accurate records
  • Contacts suppliers
  • Manages health and safety as well as fire regulations within the office
  • Negotiates and manages office insurance contracts
  • Manages office subscriptions to magazines and online resources
  • Monitors training material and confirms it's all up to date
  • Negotiates new customer accounts and contracts
  • Arranges travel and accommodation plans for executives when required
  • Manages the customer complaint procedure
  • Organises and audits the company's systems, databases, and procedures
  • Prepares weekly and monthly reports for the directors
  • Provides administrative support for the directors as needed
  • May take care of payroll procedures and process customer orders

Office Manager and Qualifications:

Prior Office Management Experience Preferred; Proficiency in Microsoft Office; Good Communication Skills, Both Verbal and Written; Exceptional Organisation Skills; Professional Telephone Manner; Appropriate Mathematical Skills; Ability to Perform Under Pressure; Excellent Customer Care Skills; Ability to Maintain Strict Confidentiality; Ability to Prioritize Effectively; Keen Attention to Detail; Ability to Work Well Under Pressure; Excellent Time Management Skills; Excellent and Accurate Data Entry Skills; Positive Attitude; Reliable and Dependable

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